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Privacy Policy

Effective Date: 18th February 2025

Your privacy is important to us, UniQs. This Privacy Policy explains how we collect, use, and protect your information when you use our website (www.uniqs.no).

UniQs’ “Core functionality” includes but is not limited to enabling interactive Q&A sessions, generating and managing lecture codes, and providing analytics on engagement during lectures.

This Privacy Policy applies to our website, www.uniqs.no, and any associated subdomains (collectively, our “Service”). By accessing or using our Service, you acknowledge that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms of Service.

Definitions and Key Terms

To help clarify the terms used in this Privacy Policy, we have defined the following strictly as:

• Cookie: A small amount of data generated by a website and stored by your web browser. It is used to identify your browser, provide analytics, and remember information such as your language preference or login information.
• Company: When this policy mentions “Company,” “we,” “us,” or “our,” it refers to UniQs, which is responsible for your information under this Privacy Policy.
• Country: The location where UniQ operates, in this case, Norway.
• User: Refers to any individual, lecturer, student, or institution that signs up to use UniQs’ Services to enhance lecture engagement through interactive features.
• Device: Any internet-connected device such as a phone, tablet, or computer that can access UniQs and use its services.
• IP Address: A unique number assigned to each device connected to the Internet. It is often used to determine a device's approximate geographic location.
• Personnel: Individuals employed by or contracted by UniQ to provide services on behalf of the company.
• Personal Data: Any information that directly or indirectly identifies an individual, such as name, email address, or login credentials.
• Service: The functionality and features provided by UniQ, as described in this Privacy Policy and on our platform.
• Third-Party Service: External services, such as analytics providers or authentication partners, that may assist in operating UniQs.

This Privacy Policy was initially created with Termify and adapted for Jibe AS and UniQs.

1. Information We Collect

When you use UniQs, we may collect the following types of information:

a. Personal Information:

• Name and email address (when you register an account)
• Any other information you provide voluntarily, such as feedback

b. Usage Data:

• IP address
• Questions sent in during lectures
• Other diagnostic data to improve our services

The purpose of collecting this data is to provide the core functionality of UniQs. This includes generating lecture codes, submitting questions and reactions during lectures, providing a centralised platform for lectures to view and manage student interactions, and storing and displaying lecture-related data.

As long as end users have an active account, their data is retained.

2. How We Use Your Information

• To provide and maintain our services
• To improve and personalise user experience
• To communicate with users regarding updates, security, or technical issues
• To analyse how users interact with our website to enhance its functionality

3. Sharing Your Information

We do not sell, rent, or trade your personal information. However, we may share information in the following cases:

• Service Providers: We may use third-party services to help with website operations (e.g., hosting, analytics), and they will have access only to the necessary information.
• Legal Requirements: We may disclose your information if required by law or in response to a valid legal request.

4. Your Rights and Choices

You have the following rights regarding your data:

• Access the data we hold about you
• Request corrections to incorrect or outdated information
• Request deletion of your data (subject to legal obligations)
• Opt out of non-essential communications

To exercise these rights, contact us at nurinnisa.e.erik@ntnu.no

5. Third-Party Services and External Links

Third parties’ definitions and links:

• MongoDB Inc.
• Render

We may share the information we collect, both personal and non-personal, with third parties such as service providers, academic institutions, and partners who help us improve and expand UniQs’ services.

We may also share data with current and future affiliated organisations, research collaborators, or business partners. If UniQs is involved in a merger, asset sale, or other business reorganisation, we may transfer your personal and non-personal information to the relevant successors-in-interest.

To ensure the smooth operation of UniQs, we may engage trusted third-party service providers for services such as hosting, database management, analytics, email communication, and security monitoring. These providers may have access to certain personal information to perform services on our behalf and improve your experience.

We may share portions of our log file data, including IP addresses, with web analytics partners and software developers for analytics and platform optimisation. This data may be used to estimate general location, device type, and technical metrics that help us enhance UniQs’ functionality.

Additionally, we may disclose personal and non-personal information when required by law, court orders, or government requests, or when necessary to protect UniQs’ rights, ensure user safety, prevent illegal, unethical or legally actionable activity, or comply with applicable regulations.

Our website may contain links to external sites, and we encourage you to review their privacy policies, as we are not responsible for their data practices. UniQ may display, include, or provide access to third-party content (such as data, information, applications, and other services) or offer links to third-party websites and platforms (“Third-Party Services”).

By using UniQ, you acknowledge and agree that UniQ shall not be responsible for any Third-Party Services, including their accuracy, completeness, timeliness, legality, security, or any other aspect of their content or functionality. UniQ does not assume and shall not have any liability or responsibility for any Third-Party Services.

Third-Party Services and their associated links are provided solely for your convenience. Your access and use of these services are at your own risk and subject to the terms and policies of the respective third parties.

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated Effective Date.

7. Contact Us

Email: nurinnisa.e.erik@ntnu.no